Expense Report Generator
Create a printable expense report with dated entries, category subtotals and a grand total.
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What is the Expense Report Generator?
The Expense Report Generator creates a printable expense report from the employee name, period and a list of entries typed as date, category, description and amount. It adds up each category in order of first appearance, shows the grand total, and adds approval lines. It runs in your browser, so nothing is uploaded.
How to use it
- Enter the employee name and the reporting period.
- Type one expense per line as date | category | description | amount.
- Check the category subtotals and the grand total.
- Print the report or save it as PDF and attach your receipts.
Expense Report Generator — FAQ
What format should dates use?
Use year-month-day, such as 2026-09-04, and the report prints it as 4 Sep 2026. Other text is printed as typed.
What happens if I leave the category blank?
The entry is placed under Uncategorised so it still counts in the grand total.
Does it check receipts or policy limits?
No. It only lists and adds up what you type. Receipts and policy checks stay with you and your approver.